Working with Portfolios, Groups and Sets
Client account data is maintained in PortfolioCenter portfolios. These portfolios can be organized into various groups and sets to facilitate family portfolio accounting and global reporting, as well as to automate batch handling of various administrative functions.
- Working with Portfolios
- Portfolios contain all of the information pertaining to each individual account registration. A portfolio provides a home for all related account information, including transactions, performance intervals, and billing history.
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- Creating Portfolios
- Portfolios can be created manually, but downloading portfolios from a brokerage and posting them into PortfolioCenter streamlines the process.
- Entering Portfolio Details
- The fields on the Portfolio Detail tabs, combined with Custom Portfolio Fields that you create, provide a place to store and track basic account registration data, in addition to other portfolio attributes and information that is unique to your business.
- Managing Portfolios
- Keeping portfolios organized and updated is critical for maintaining a clean and efficient dataset, allowing for more meaningful analysis and management of important portfolio information.
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Copying Portfolios to Another Dataset [pdf]
Globally Modifying Portfolio Detail Data [pdf]
- Examining Portfolio Data Using Data Manager
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Introducing the Data Manager [pdf]
Creating Views in Data Manager [pdf]
Using Views to Analyze and Edit Data [pdf]
Practical Applications for the Data Manager [pdf]
Techniques for Moving Data in Data Manager [pdf]
- Working with Groups
- A portfolio group is a collection of portfolios related by family ties. Some or all of a client's account registrations can be included in a portfolio group. These groups are often used to facilitate group level reporting, group level performance calculations, and group level billing.
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What Are Groups, and How Can I Use Them? [pdf]
Creating and Editing Group Details [pdf]
Using Custom Portfolio Fields with Portfolio Groups [pdf]
- Working with Sets
- A portfolio set is a collection of portfolios for which an advisor might want to accomplish various administrative tasks or measure composite performance. As an introduction to working with sets, please read the following document:
- Creating Sets
- Creating portfolio sets involves determining what portfolios belong together, and choosing the most efficient way to select them as set members. Smart Sets automate the process through the use of data-based criteria, while Static Sets provide a way to build a set on the fly, often for temporary purposes.
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- Creating Smart Sets
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Using Set Builder to Create Smart Sets [pdf]
- Creating Static Sets
- Managing Sets
- Keeping sets organized and updated is critical for maintaining accurate set membership and to ensure that global reporting and various batch operations are being accomplished for the appropriate portfolios and portfolio groups.
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Viewing and Sorting Set Members [pdf]
Updating Smart Set Membership [pdf]
Using the Closed Account Flag with Smart Sets [pdf]
Updating Static Set Membership [pdf]