PortfolioCenter Billing
PortfolioCenter offers a flexible, customizable billing module for calculating fees and creating statements for your clients using their portfolio values. This section helps you decide how to bill your client and set up your statements appropriately.
- Understanding PortfolioCenter Billing
- Understanding the terminology, billing methods, available in PortfolioCenter, and information needed to produce a billing statement will help you begin learning how to use PortfolioCenter to streamline your billing process.
- Setting Up Billing For the First Time
- Setting up your billing tools appropriately can save you time at the end of the quarter.
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An Overview to PortfolioCenter's Billing Tools [pdf]
- Ongoing Billing Process
- The quarterly billing process is divided into three major categories: preparing your data, calculating the fee and collecting the fee.
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- Preparing Your Data for Billing
- Before calculating fees for your clients, verify and validate their data.
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Finding New Portfolios in Your PortfolioCenter Database [pdf]
How to Exclude Assets from Billing [pdf]
- Calculating the Management Fees
- Calculate and view the fees, and then create statements for your clients.
- Collecting the Fees
- PortfolioCenter provides various ways to record the collection of fees from your clients, from uploading fees to your custodian or entering the transactions manually.
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Exporting and Uploading Schwab Management Fees [pdf]
Comparing Money Balances and Schwab Management Fees [pdf]
Using the Transaction Writer to Generate Management Fee Transactions [pdf]
- Billing Scenarios
- Through various combinations of billing spec settings, PortfolioCenter offers a wide array of billing scenarios. This section contains the most common scenarios, including billing spec settings and sample forms.
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Billing Scenario Overview - How to Use Billing Documents [pdf]
Customizing Provided Billing Forms [pdf]
Anatomy of a Billing Form - Total Portfolio [pdf]
Anatomy of a Billing Form - Category [pdf]
- Arrears Billing Scenarios
- This section has several methods for setting up billing specs when billing a client in arrears (for the previous period).
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- Total Portfolio, Single Rate, No Prorated Flows
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Total Portfolio, Single Rate, No Prorated Flows - Spec [pdf]
Total Portfolio, Single Rate, No Prorated Flows - Form [txt]
- Total Portfolio, Single Rate, Prorated Flows
- Total Portfolio, Tiered Rates, No Prorated Flows
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Total Portfolio, Tiered Rates, No Prorated Flows - Spec [pdf]
Total Portfolio, Tiered Rates, No Prorated Flows - Form [txt]
- Total Portfolio, Tiered Rates, Prorated Flows
- Prorating New Portfolios by Total Portfolio
- Category, Tiered Rates, Prorated Flows
- Advance Billing Scenarios
- This section has several methods for setting up billing specs when billing a client in advance (for the upcoming period).
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- Total Portfolio, Single Rate, No Prorated Flows
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Total Portfolio, Single Rate, No Prorated Flows - Spec [pdf]
Total Portfolio, Single Rate, No Prorated Flows - Form [txt]
- Total Portfolio, Single Rate, Prorated Flows
- Total Portfolio, Tiered Rates, No Prorated Flows
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Total Portfolio, Tiered Rates, No Prorated Flows - Spec [pdf]
Total Portfolio, Tiered Rates, No Prorated Flows - Form [txt]
- Total Portfolio, Tiered Rates, Prorated Flows
- Prorating New Portfolios by Total Portfolio
- Category, Tiered Rates, Prorated Flows
- Special Billing Scenarios
- This section gives you additional billing options you can use with any scenario.
- Group Billing Scenarios
- This section has several options for creating billing statements when billing a group or household. Any of these scenarios can be used with any of the arrears or advanced billing scenarios.
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Group Billing Presentations Overview [pdf]
- Single Statement, No Allocations, Fee Deducted From One Account
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Single Statement, No Allocations, Fee Deducted from One Account - Spec [pdf]
Single Statement, No Allocations, Fee Deducted from One Account - Arrears Form [txt]
Single Statement, No Allocations, Fee Deducted from One Account - Advance Form [txt]
- Single Statement, Allocated Fees, Fees Deducted From One Account
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Single Statement, Allocated Fees, Fees Deducted From One Account - Spec [pdf]
Single Statement, Allocated Fees, Fees Deducted From One Account - Arrears Form [txt]
Single Statement, Allocated Fees, Fees Deducted From One Account - Advance Form [txt]
- Single Statement, Allocated Fees, Fees Deducted From Each Member
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Single Statement, Allocated Fees, Fees Deducted From Each Member - Spec [pdf]
Single Statement, Allocated Fees, Fees Deducted From Each Member - Arrears Form [txt]
Single Statement, Allocated Fees, Fees Deducted From Each Member - Advance Form [txt]
- Statements for Each Member
- Understanding Billing Calculations and Troubleshooting Tips
- Use these documents to better understand the calculations you see on billing statements, the Billing Summary Report, or in the Bill History.
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- Understanding Calculations
- This section describes common calculations, like adjustments for flows, and provides examples of those calculations.
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The Calculation of Prorated Adjustments for Flows in Arrears [pdf]
The Calculation of Prorated Adjustments for Flows in Advance [pdf]
The Calculation for Prorating New Accounts in Arrears [pdf]
The Calculation for Prorating New Accounts in Advance [pdf]
The Effect of Excluded Assets on Billing [pdf]
- Troubleshooting Tips
- This section gives you tips and techniques for determining why a calculation appears to be incorrect.